As part of any recruitment process, Genie Ventures Ltd collects and processes personal data relating to job applicants under the current UK Data Protection Legislation.
“Data Protection Legislation” shall mean all privacy laws applicable to any Personal Data processed under or in connection with this Agreement, including, without limitation, the UK Data Protection Act 2018, the Data Protection Directive 95/46/EC (as the same may be superseded by the General Data Protection Regulation 2016/679 (known as “GDPR”), the Privacy and Electronic Communication Directive 2002/58/EC and all national legislation implementing or supplementing the foregoing and all associated codes of practice and other guidance issued by any applicable Data Protection Authority, all as amended, re-enacted and/or replaced and in force from time to time.
We are committed to being transparent about how we collect and use that data, and to meeting our data protection obligations.
Genie Ventures Ltd collects a range of information about you. This includes:
Genie Ventures Ltd may collect a range of data in a variety of methods. For example:
Genie Ventures Ltd may also collect personal data about you from third parties, such as references supplied by former employers. Genie Ventures Ltd will seek permission to approach third parties for a reference once a job offer has been made.
Your data will be stored in a range of different secure areas, including on your application record, in our HR management systems and on other IT systems (including email).
Our online application form is hosted, and data is stored by, a third-party organisation (see Access to Data below).
Genie Ventures Ltd needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.
In some cases, Genie Ventures Ltd needs to process data to ensure that it is complying with its data protection legal obligations. For example, it is required to check a successful applicant's eligibility for the right to work in the UK before employment commences.
Genie Ventures Ltd has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Genie Ventures Ltd to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. Genie Ventures Ltd may also need to process data from job applicants to respond to and defend against legal claims.
Genie Ventures Ltd may ask if you have any disabilities for which we may need to make reasonable adjustments as part of the selection process. For example, this may include the need to hold any interviews on the ground floor for someone with mobility issues; to allow additional time for any assessment exercises for someone with a medical condition that might affect their ability to complete those at the same time as someone without such a condition, or for alterations to arrangements for telephone interviews for candidates with hearing impairments etc.
Your information may be shared internally for the purposes of the recruitment exercise. This includes the following:
Your data may be transferred outside the European Economic Area (EEA) to allow the continued use of Google Suite. Data may be transferred outside the EEA on the basis that Google has given assurances that the countries in which they do 'hold' data all comply with the same data protection standards as the EEA.
Our online application form is hosted by Teamtailor. By completing our application form, you are consenting to share your application data with Teamtailor.
Teamtailor will collect your responses and will share these with Genie Ventures Ltd via their applicant tracking system; see the Teamtailor privacy policy for more information. When reading this please bear in mind that you are the ‘prospective’ candidate and Genie Ventures Ltd is the customer of Teamtailor.
Genie Ventures Ltd takes the security of your data seriously. It has internal policies and controls in place to ensure your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
If your application for employment is unsuccessful, Genie Ventures Ltd will hold your data on file for one year after the end of the relevant recruitment process. We may then ask you if you agree to Genie Ventures Ltd continuing to hold your data for a further year for consideration for future employment opportunities. At the end of that period, or once you withdraw your consent, your data will be deleted.
Your Teamtailor application will be treated in the same way.If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your HR file and retained during your employment. The periods for which your data will be held will be provided to you when you start in our Employee Privacy Notice.
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact peopledata@genieventures.co.uk.
If you believe Genie Ventures Ltd has not complied with your data protection rights, you can complain to the Information Commissioner's Office (ICO).
You are under no statutory or contractual obligation to provide data to Genie Ventures Ltd during the recruitment process. However, if you do not provide the information, Genie Ventures Ltd may not be able to process your application properly or at all.
Recruitment processes are not based solely on automated decision-making.